What is a project management tool and can it make you more productive?

Project management tools come in many forms, and most services offer a combination of the usual tools, and some even develop unique tools that you may not find elsewhere. any other.

While you can certainly manage a small project with a calendar and whiteboard, as projects start to get more complex, more powerful tools are needed. Below is a short list of typical tools that you will find on a project management platform.

Kanban board

The Kanban board gives you a visual indication of the status of any task for a project. Each project board is divided into named columns (such as To Do, In Progress, Done) where you can have cards that represent each project task. For example, in the To-Do column, you can add tags for the following tasks:

  • Dishes
  • Laundry
  • Shopping
  • Receipt
  • Homework

You’ll start each of those cards in the To-Do column. Say it’s time to wash the dishes. Before you begin, you can move the Food tab from the To-Do column to the Now-Doing column. Then, when you complete the quest, you’ll switch the Dish tab from In Progress to Done.

That’s how a Kanban board works.

Gantt charts

Many consider Gantt charts to be the heart and soul of project management. Simply put, a Gantt chart is a type of horizontal bar chart to track the progress of a task. The graph shows the tasks to be performed on the vertical axis and time on the horizontal axis. An important aspect of Gantt charts is the timeline of events.

For example, you can use a Kanban board and not set a deadline for a single card. However, Gantt charts depend on timelines to be effective. So if you don’t have a realistic timeframe for each task, a Gantt chart may not be suitable.


You’ll need a calendar, specific to the project, that can be shared with anyone on the team.


Gives you an overview of the progress of all projects in a workspace.

Collaboration tools

Your projects will benefit greatly from collaboration tools like document editing, communication, and file sharing.


You will need the ability to generate different types of reports for a project.

And that’s the shortlist of tools you’ll need for your project management efforts.


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